Ultimate Staffing is partnered with a highly respected manufacturing organization in Boca Raton, established late 1900s, specializing in critical components for the U.S. Military. This long-standing client is known for stability, growth, and a mission-driven environment. We are seeking a detail-oriented Administrative Assitant to join ourteam.

Position Overview

This role provides administrative and purchasing support to the Account Management team. The ideal candidate is accurate, organized, fast-paced, and comfortable handling large amounts of data while communicating professionally with vendors.

Key Duties & Responsibilities

• Process data entry from customer purchase orders into internal systems.
• Prepare worksheets for quoting and purchase order reviews.
• Fax and email RFQs (Requests for Quotes) and purchase orders to suppliers.
• Enter supplier quotes into the company system accurately and efficiently.
• File and maintain various purchasing and order documents.
• Follow up on order acknowledgments and monitor late deliveries.
• Call vendors to obtain pricing, lead times, and order status updates.
• Support Account Managers with additional administrative assignments as needed.

Required Skills & Experience

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time-management abilities.
• Typing speed of 35 WPM or higher.
• Team-oriented, with the ability to collaborate effectively.
• Ability to maintain a system for prioritizing and tracking tasks.
• Strong verbal communication and active listening skills.
• High attention to detail with excellent accuracy.
• Ability to process a substantial volume of data entry quickly and precisely.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.